President

The President shall be the authorized leader of the Branch, as well as represent the Branch before the public.  The President shall preside at all meetings of the Branch and the Executive Board. The President shall appoint the chairs of all committees, with the approval of the Executive Board. The President shall authorize the signing of the checks by the Treasurer. The President shall coordinate all activities and execute the business and policies of the branch between meetings.
Responsibilities of the President include:

  • Represent the Branch as a member of the Florida Section Board of Directors at quarterly meetings held throughout the State. 
  • Verify a quorum is present at Executive Board Meetings
  • Act as an officer contact for Vice President, Secretary, Treasurer, and Chairs
  • Present a progress report at the Executive Board meetings for committees under his/her supervision if a representative from the committee is unable to attend
  • Solicit volunteers to join
  • Provide assistance and support to each Board Position as needed
  • Prepare annual report to National/Section
  • Perform any other duties and assume any other responsibilities assigned by the President and Executive Board or generally associated with the office of the Secretary
  • Partner with the Treasurer to prepare an annual budget and submit it to the Executive Board

Past President (Awards)

The Past President Position shall be held by the previous year’s President. The Past President will be responsible for the coordination of all awards (Branch, Section, and National Level). The Past President shall also assist and support the President on any needs necessary. 

Responsibilities of the Past President include: 

  • Responsible for creating and setting guidelines for the annual awards nominations for the Branch. Awards are listed as the following but can be updated each year accordingly: 
  • Project of the Year
  • Government Engineer of the Year
  • Engineer of the Year
  • Young Engineer of the Year
  • Student of the Year
  • Responsible for coordinating with the Education Chair on the preparation of annual scholarships
  • Responsible for promoting and advertising annual Branch awards and scholarships
  • Responsible for coordinating with the Executive Board on the selection of Award and Scholarship winners
  • Responsible for coordinating all applications for Section/National Level Awards
  • Perform any other duties and assume any other responsibilities assigned by the President and Executive Board or generally associated with the office of the Secretary
  • Provide assistance and support to each Board Position as needed

Vice President

The Vice President is primarily responsible for coordinating and arranging the monthly Branch General Meetings as well as providing necessary support to the President.  The monthly meetings are typically held on the 1st Thursday of the month. The dates are adjustable to accommodate joint meetings with other professional organizations. Each meeting is a technical presentation, therefore a technical speaker will be needed for each meeting.   Speakers can be found by personal contacts, the Florida Section also has information on people who have given presentations at the annual meetings, or other board members will have contacts.  The recipient of the Gainesville Branch Project of the Year will be requested to give a presentation on their project.  Along with arranging the meeting place and time, a projector, laptop, and screen should be available to all presenters at meetings. 
Responsibilities of the Vice President include:

  • Perform all duties of the President in his/her absence or at his/her request
  • Perform any other duties assigned by the Executive Board
  • Succeed to the office of the President if there is a vacancy in that office
  • Attend monthly Executive Board Meetings
  • Coordinate and arrange all Gainesville Branch General Meetings in conjunction with the Technical Institute Chair
  • Act as an officer contact 
  • Present a progress report at the Executive Board Meetings 
  • Solicit volunteers to join 
  • Perform any other duties and assume any other responsibilities assigned by the President and Executive Board or generally associated with the office of the Vice President

Secretary

The Secretary shall record, prepare, maintain, and distribute as directed the minutes of each Executive Board meeting.  In addition, the Secretary shall organize Branch correspondence as requested by the President of the Executive Board.
Responsibilities of the Secretary include:

  • Prepare and send ballots for the nominating board members
  • Act as an officer contact 
  • Solicit volunteers to join 
  • Perform any other duties and assume any other responsibilities assigned by the President and Executive Board or generally associated with the office of the Secretary
  • Prepare monthly Executive Board meeting agendas and document meeting minutes
  • Prepare email campaigns to advertise upcoming events to Branch members 
  • Create registration links for members for upcoming events

Treasurer 

Responsibilities of the Treasurer include:

  • Facilitate financial activities of ASCE Gainesville Branch
  • Request proposed budgets during August Executive Board meeting and finalize budget for September Executive Board meeting 
  • Prepare annual Branchbudget, with assistance and input from Executive Board
  • Present financial report at monthly Executive Board meetings
  • Coordinate with President and other Officers for purchases
  • Maintain financial records (in hardcopy and/or electronic files)
  • Balance checkbook
  • Records of sponsorship donations
  • Records of purchases
  • Keeper of petty cash, checkbook, and received checks
  • Prepare year-end financial report
  • Perform banking needs with local bank
  • Deposit checks
  • Apply for checks, as needed
  • Receive and file bank account statements

Technical Institute Chair

The Technical Institute Chair shall assist in increasing awareness of each specialization within the broad profession of civil engineering. The Technical Institute Chair shall foster and coordinate activities of a technical nature with the aim of promoting the technical engineering competence of the Branch Members. In conjunction with the Vice President the Technical Institute Chair shall assist in hosting Lunch and Learns and field trips, as well as provide updates on the latest Section/National Technical Programs and publications. Ultimately, the goal of the Chair is to promote the formation of the Institute Groups within the Gainesville Branch. 
Responsibilities of the Technical Institute Chair include: 

  • Coordinate with the Vice President on the coordination and planning of Monthly Lunch and Learns
  • Obtain and share information with the Executive Board regarding the latest Section/National Technical Programs and publications.
  • Perform any other duties and assume any other responsibilities assigned by the President and Executive Board 
  • Create and oversee a Technical Institute Committee comprised of members associated with each discipline of civil engineering.
  • Host various other technical events covering each civil engineering discipline including, but not limited to: 
    • Field Trips
    • Evening Technical Seminars
    • Webinars

Younger Members Group (YMG) Chair/Board

The YMG is a group within the ASCE-Gainesville Branch open to members 35 years of age and younger (as well as others that show an interest). The YMG  provides an opportunity for younger engineers in the professional community to get together to develop professionally via a mix of technical presentations, community service, student outreach, and social activities. This group serves as a training ground for future Branch leaders.  This group has the opportunity to assist other younger members in building a network of peers that are also in the early stages of their careers.
The Younger Member Group Board will be responsible for all Younger Member (35 years or younger) activities of the Branch. The YMG chair shall be appointed by the Executive Board.
Responsibilities of the YMG Board/Chair include:

  • Arranging events and meetings of the Younger Members of the Gainesville Branch
  • Coordinating Younger Member activities of the Branch with those of the Society , Region 5, and the Florida Section
  • Including the annual “Skill-up with YMG Webinars” which include hosting a webinar series with other local Florida Section YMG’s each month on soft skills. 
  • Facilitate the exchange of information from the Younger Member Group to and from the Society, Region 5, Florida Section, and the Gainesville Branch
  • Prepare a budget for the Younger Members group and submit it to the Executive Board 
  • Send a representative to the Region 5 Younger Members Forum and Multi-Regional Leadership Conference
  • Include the student Chapter at the University of Florida in YMG activities
  • Younger Member Group chair shall be present at monthly Executive Board meetings, or if unable to attend, provide a report to supervising officer 
  • Prepare annual report and submit to the Florida Section
  • Assist the Webmaster and Secretary on advertisements of YMG events via emails, newsletters, website, social media, and more.
  • Advise the Executive Board on younger member areas of interest

Education (Student Activities) Chair

The Education Chair should be chaired by one of the Student Chapter Practitioner Advisors or recent UF Alumni. There are 2 Practitioner Advisors registered with ASCE.  The purpose of the Chair is to allow the Branch to keep an open line of communication and to assist the University of Florida ASCE Student Chapter in any way necessary. 
Responsibilities of the Education Chair include:

  • Communication with the UF ASCE chapter
  • Attendance at UF Student Chapter General Meetings as often as possible
  • Support and assist students, as appropriate 
  • Coordination with UF Faculty Advisor on Student Chapter needs
  • Coordinating with UF ASCE Chapter on updates/attendance for monthly Executive Board Meetings
  • Coordinate with UF ASCE Chapter on “quota” on attendance/involvement from the students for annual sponsorship
  • Coordination with Awards chair on the selection of Student of the Year award and other scholarships
  • Attend monthly Executive Board meetings and report on committee activities, if unable to attend, provide a report to the supervising officer
  • Outreach Chair (Membership/Community Service Chair)
  • The Outreach Chair promotes volunteer efforts by ASCE members (including coordination of the Bridge Florida Event) and also coordinates recruitment efforts and membership of the Branch.
  • Responsibilities of the Outreach Chair include: 
  • Plan Community Service events throughout the year (at least 2 events)
  • Including Community Service activities of the Gainesville Branch with those of The Society, Region 5, Florida Section, and the student chapter at the University of Florida
  • Coordinate & plan all Engineering Outreach activities
  • Oversee and act as a resource contact for the following programs:
    • Bridge Florida Competition
    • Solicit volunteers to join the Engineering Outreach Committee and/or each program
    • Actively recruit new members.
    • Encourage membership retention by surveying members to gain input to increase satisfaction and growth.  Send planning and volunteer surveys to members (with ballots)
    • Maintain membership database which includes the following duties:
    • Encourage graduating students to join a Branch or YMG
  • Prepare the outreach column in the newsletter
  • Attend Executive Board meetings or, if unable to attend, provide supervising officer (Secretary) with report

Webmaster

The Webmaster shall maintain all social media platforms and the website of the Branch/YMG. The Webmaster shall also be responsible for all marketing material including flyers for upcoming events and merchandise. 
Responsibilities of the Webmaster include: 

  • Responsible for maintaining and updating the website with the latest Branch information.
  • Responsible for updating all social media platforms such as Instagram, LinkedIn, and Facebook. This includes, but is not limited to, the following:
  • Create social media posts within two days after each event is completed to include event photos and thank the participants.
  • Maintain an active social media presence across all platforms.
  • Ensure all messages received on the social media platforms are addressed.
  • Lead engaging social media efforts such as providing local news, infrastructure highlights, professional and personal development advice, interactive posts, etc.
  • Work with the President and Vice President to create all marketing items. This includes but is not limited to, the following:
  • Promotional items such as shirts, hats, pens, banners, etc.
  • Obtain quotes for marketing items from various vendors.
  • Advertisement items such as event flyers, social media images, etc.
  • Event items such as presentations, tri-folds, etc.
  • Support other board members as needed.